Calendar — How It Works

Who: Anyone.   Goal: See what's happening at the parish.

1. On the parish website, open Calendar. It opens to a three-panel view: a month grid, the selected day, and that day's context.
2. Tap any day to see its full schedule — Masses, events, and meetings — each labeled with its time in the parish's timezone (e.g. 09:00 PT).
3. Switch between Month and List view, and hide past items to focus on what's coming up.
4. Every day also shows its liturgical context — the season, any feast or solemnity, and a one-line theme — generated automatically.

Result: One clear, always-current picture of parish life, with no AM/PM guesswork.

Who: A parishioner.   Goal: Cut the calendar down to just the things you care about.

1. Use the in-calendar filters to narrow by kind (Mass, event, meeting…), by ministry, or by room.
2. Or open a ministry's page and tap through — the calendar opens already scoped to that ministry's events.
3. Search by keyword to jump straight to a specific event.

Result: A focused view — e.g. just the choir's events, or just what's in the Parish Hall.

Who: A parishioner.   Goal: Have parish events show up in Apple, Google, or Outlook Calendar.

1. Add one event: on any event, tap Add to calendar to save just that event (Apple/Outlook or Google).
2. Subscribe to everything: tap Subscribe to add the whole parish calendar as a live feed — it stays up to date on its own as the parish adds or changes events.
3. Subscribe to a view: apply a filter first (a ministry, a room, a kind), then subscribe — your feed carries only that slice.

Result: Parish events live alongside your own, refreshing automatically — recurring Masses and events already expanded for you.

Who: A parishioner.   Goal: Reserve time with a priest or staff member (or request a room).

1. Open Book an appointment (linked from the Calendar) and choose a type — e.g. "Meet with Fr. John" or "Reserve the Parish Hall." Each shows its length and location.
2. Pick a day, then choose from the open time slots shown. Only genuinely free times appear — slots that overlap an existing booking, the staff member's other commitments, or the room being in use are hidden automatically.
3. Enter your name, email, and phone, add a short note, and confirm.
4. If the type needs approval, your request goes to the office to accept; otherwise it's confirmed on the spot.

Result: A time that actually works for both of you — no back-and-forth, and it lands on the parish calendar.

Who: Parish staff (calendar managers).   Goal: Plan and reschedule everything from one screen.

1. Open Admin → Calendar. Like the public view, it's three panels — month grid, selected day, day detail — but staff see everything: pending requests, private blocks, members-only items, plus booked Mass intentions and scheduled sacraments.
2. Add or edit events, meetings, and room blocks; reschedule by moving an entry; duplicate a booking; cancel a single occurrence of a recurring series.
3. Use quick add to type an event in plain language ("Choir practice Friday 19:00–21:00 in Parish Hall") and let Nave parse the date, time, and room.
4. Each day still shows its liturgical context, so you schedule with the season and feasts in view.

Result: The whole parish schedule — every source — managed in one place.

Who: Parish staff.   Goal: Never put two events in the same room at the same time.

1. Define your rooms & spaces (capacity, amenities, and optional setup / teardown buffers) and mark which are bookable.
2. As you schedule, Nave watches for clashes: two events sharing a room with overlapping times — or too little turnaround between back-to-back bookings — are flagged with a red ring, and a banner counts the conflicts for the month.
3. It also catches a presider clash — the same person booked for two overlapping events at once.
4. See how many hours each room is booked this month at a glance.

Result: Conflicts surface before they become a Sunday-morning surprise. (Masses don't block their space — only events and bookings do.)

Who: Parish staff.   Goal: Pull in events from another system without re-typing them.

1. In Admin → Calendar, open External calendar feeds and paste the iCal/.ics link from Google Calendar, the diocese, a school, or any calendar that publishes one (https://… or webcal://…). Give it a label.
2. Nave imports the events, expanding recurring ones into concrete dates, and converts every time correctly across daylight-saving changes.
3. Feeds refresh automatically each day; you can also Sync now. Each feed shows its last sync time and how many events came in.
4. Imported events are read-only here (owned by the source) and are marked so. Removing a feed removes its imported events.

Result: Outside calendars appear inside Nave, always matching their source.

Who: Parish staff.   Goal: Offer bookable time without giving out your whole schedule.

1. In Admin → Appointments, create an appointment type — title, description, length, location, and an optional room.
2. Set the weekly availability windows (e.g. Tue & Thu 09:00–12:00). Open slots are these windows stepped by the meeting length, minus anything already busy.
3. Tune the guardrails: minimum notice, how many days ahead it's bookable, and before/after buffers. Assign it to a staff member's calendar, or leave it open to any staff.
4. Choose whether bookings require approval or confirm instantly, and mark the type active when it's ready.

Result: Parishioners self-book real openings — and only the times you've offered.

Who: Parish staff (or the staff member booked).   Goal: Handle requests that need a yes/no.

1. Pending requests appear in a queue in Admin → Appointments — and on the booked staff member's My Schedule.
2. Review the time, requester, and location, then Approve (it confirms on the calendar) or Decline.

Result: Requests are answered quickly, and confirmed ones join the unified calendar.

Who: Clergy / staff who take bookings.   Goal: Mark yourself unavailable so no one books over it.

1. In Admin → My Schedule, use Block out time — a reason (optional), a date, and a time range (or all day). Repeat it weekly or monthly with an end date if needed.
2. Blocked time is removed from your appointment availability automatically and stays private — it never shows on the public calendar.
3. Review and remove your blocks any time, and see appointments people have booked with you in the same place.

Result: Days off, hospital visits, and retreats are protected — your open slots reflect when you're really free.